Privacy Notice

Introduction

The London 11+ Consortium consists of 14 independent girls’ day schools in London (“the Consortium”). Details of the schools within the Consortium can be found at london11plus.co.uk

We aim to provide an application process which is fair, clear, robust and accessible to children from all schools and backgrounds.

With concern for the pressure which the current 11+ application system places on young children and for the damage to learning which relentless ‘teaching to the test’ produces, we seek to simplify the process and reduce the number of examinations which they sit, whilst providing a better tool of assessment to elicit the information which can match candidates to schools best fitting their profile.

We take our responsibilities as a data controller seriously and are committed to using the Personal Data that we hold about your daughter in accordance with the law.

“Personal Data” means any information from which a natural person can be identified.

This Privacy Notice provides information about how we process your daughter’s Personal Data. Please read it carefully and if you have any queries regarding your daughter’s Personal Data or its use, please contact the Registrar of the Consortium school(s) to which your daughter is applying.

This Privacy Notice should be read in conjunction with the Privacy Notice of the Consortium school(s) to which your daughter is applying.

What this Privacy Notice For

This Privacy Notice provides information about how we collect, store, use and/or otherwise process Personal Data about pupils applying to schools within the Consortium, at the 11+ stage (“data subjects”).

This information is provided because Data Protection Law gives data subjects certain rights to understand how their data is processed.

Why we need to process Personal Data

In order to carry out our activities, the Consortium needs to process Personal Data about your daughter.

The lawful basis for processing your daughter’s Personal Data is legitimate interests.

Types of Personal Data processed by the Consortium

We will process the following types of Personal Data about your daughter. Please note that this is not an exhaustive list:-

• Your daughter’s name
• Your daughter’s date of birth
• Your daughter’s post code
• Your daughter’s current school
• Schools within the Consortium to which your daughter has applied
• Your daughter’s candidate number
• Your daughter’s 11+ results
• Where your daughter sat the 11+

How the Consortium collects Personal Data

Generally, we receive Personal Data directly from you or your representative, about your daughter.

Who has access to the Personal Data and who the Consortium shares it with

For the most part, Personal Data collected by the Consortium will remain within the Consortium, and will be processed by appropriate individuals only in accordance with access protocols.

We take appropriate technical and organisational steps to ensure the security of Personal Data about individuals. We do not transfer Personal Data outside the EEA unless we are satisfied that the Personal Data will be afforded an equivalent level of protection.

In order to fulfil the Consortium’s objectives, your daughter’s Personal Data will be shared with all schools within the Consortium. The Consortium will also need to share Personal Data relating to the data subjects with third parties, such as professional advisers and/or relevant authorities, in order to fulfil its objectives.

Finally, in accordance with Data Protection Law, some of the Consortium’s processing activity is carried out on its behalf by third parties, such as IT systems, website or cloud storage providers. This is always subject to contractual assurances that your daughter’s Personal Data will be kept securely and only in accordance with our specific directions.

How long we keep Personal Data

We will retain your daughter’s Personal Data securely and only in line with how long it is necessary to keep for a legitimate and lawful reason.

Your daughter’s rights

Your daughter has various rights under Data Protection Law to access and understand the Personal Data we hold about her, and in some cases ask for it to be erased or amended or have it transferred to others, or for us to stop processing it – but subject to certain exemptions and limitations. A request to access your daughter’s Personal Data is known as a “subject access request”.

If you wish to access or amend your daughter’s Personal Data, or wish it to be transferred to another person or organisation, or if you have some other objection to how your daughter’s Personal Data is used, you should put your request in writing to the Registrar of the school(s) to which your daughter is applying.

Data Accuracy and Security

We will endeavour to ensure that all Personal Data held in relation to your daughter is as up to date and accurate as possible. Please notify the Registrar of the school(s) to which your daughter is applying of any changes to important information held about your daughter.

This Notice

We will update this Privacy Notice from time to time as appropriate.

Any comments or queries on this Notice should be directed to the Registrar of the school(s) to which your daughter is applying.

If you believe that we have not complied with this Notice or have acted otherwise than in accordance with Data Protection Law, you should contact the Registrar of the school(s) to which your daughter is applying. You can also make a referral to or lodge a complaint with the Information Commissioner’s Office (ICO), although the ICO recommends that steps are taken to resolve the matter with us before involving them.

September 2019